BEAUTIFUL PLACES. SMART SPACES.
BRAVAS is a leading national technology integrator that provides Beautiful Places and Smart Spaces where their customers live, work, and play. Focused on the luxury market, BRAVAS completes more than 3,500 residential and commercial projects across the US every year. We sell and support everything from lighting, shades, and A/V to networking, security systems, and power management. As the largest and only national luxury custom integrator in the market, BRAVAS works with our customers to ensure that technology complements and enhances any space, rather than distracts.
QUIT YOUR JOB, START A CAREER
The A/V industry is made up of small companies with limited growth potential. At BRAVAS there are dozens of roles that simply don't exist at other integration firms, and we have opportunities in dozens of cities nationwide. We are committed to a culture where professional development is a focus. We want our team to see a clear path to their goals and have the support to reach them. If you feel stuck where you are, reach out today to learn how you can build your career with BRAVAS.
THE BEST BENEFITS IN THE INDUSTRY
Our scale affords our clients lifestyle technologies that fit their budgets and exceed their expectations. Our customers know that we can attract and retain the best talent, which gives us access to the expertise of more than 300 professionals who have earned hundreds of industry awards and certifications. Unlike almost anyone else in the market, BRAVAS has a unique ability to service our clients homes throughout the US - whether they are building a vacation home or moving across the country. We understand the concept that our clients expect the best, and so should our teammates. Thus we have put together a comprehensive benefits package that is unique within our industry and includes affordable health and wellness benefits, financial and retirement savings benefits, and time off benefits that reward tenure.
Project Coordinator and Scheduler
- Job Title
- Project Coordinator and Scheduler
- Job ID
- 27759087
- Location
- Dublin, CA,
- Other Location
- Description
-
About the Company:
BRAVAS is the #1 traditional custom integrator nationwide, installing and servicing high-end home automation solutions for predominantly residential customers. Focused on the luxury market, BRAVAS completes more than 3,400 residential and commercial projects across the U.S. every year. Working with homeowners, designers, architects, and builders, BRAVAS creates state-of-the-art smart home technology solutions that include everything from lighting, shades, and A/V to networking, security systems, power management, and more.
Job Title: Project Coordinator & Scheduler – AV Industry
Position Summary:
The Project Coordinator & Scheduler plays a vital role in ensuring the successful execution of AV projects by coordinating project logistics, managing technician schedules, and supporting the project team with administrative and operational tasks. This role bridges communication between project management, field teams, clients, and vendors to ensure timely, budget-conscious, and high-quality project delivery.
Key Responsibilities:
Project Coordination
- Support Project Managers in day-to-day project activities, documentation, and reporting.
- Maintain and update project documentation, including change orders, and submittals.
- Track and communicate project milestones and deliverables to internal teams and clients.
- Assist with procurement tracking and ensure timely delivery of equipment and materials to job sites.
- Coordinate with subcontractors and internal departments (e.g., sales, engineering, service) to ensure project alignment.
Scheduling
- Create, update, and manage installation and technician schedules across multiple projects.
- Assign the appropriate technical resources to projects based on scope, location, and required skillset.
- Monitor resource availability and adjust schedules in response to project changes, delays, or resource conflicts.
- Coordinate with warehouse and logistics teams to align technician schedules with material delivery timelines.
- Send daily or weekly technician dispatch summaries and job prep documentation.
Communication & Client Support
- Act as a central communication point between clients, project managers, and field teams.
- Schedule and coordinate client meetings, site walks, and punch list closeouts.
- Ensure clear communication of project scope, schedule, and updates to all stakeholders.
Deliverables Required:
- Up-to-date technician and installation schedules (daily/weekly/monthly).
- Detailed project timeline updates for internal review and client reporting.
- Resource utilization reports (for labor planning and optimization).
- Task completion checklists and project tracking dashboards.
- Job readiness verification reports (materials, labor, site conditions).
- Closeout documentation support (as-built tracking, warranty paperwork).
Required Skills & Qualifications:
Scheduling & Tools
- Proficiency in scheduling software (e.g., Smartsheet, Microsoft Project, Asana, Monday.com, or similar).
- Experience with ERP or project management tools (e.g., NetSuite, Salesforce, Procore).
- Strong Excel and Google Sheets skills for custom scheduling, reporting, and tracking.
Organizational & Communication
- Exceptional organizational and multitasking skills in a fast-paced, deadline-driven environment.
- Strong written and verbal communication skills.
- Ability to build relationships and communicate effectively with technicians, managers, and clients.
Problem Solving & Initiative
- Proactive approach to identifying and solving scheduling or project bottlenecks.
- Ability to adapt to shifting priorities and manage multiple ongoing projects simultaneously.
- Detail-oriented with strong follow-through and time management capabilities.
Preferred Qualifications:
- Experience in the residential or commercial AV integration industry.
