SUMMARY

Responsible for managing and processing the company’s outgoing payments. This role ensures that all invoices are accurately recorded, approved, and paid on time, while maintaining compliance with internal policies and external regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

§  Receive and sort incoming invoices from the mail, fax, and AP email box.

§  Organize ACH and check payment priorities for the day.

§  Process ACH payments daily.

§  Enter travel expense reports for payment as required.

§  Data entry for all invoices to include those with purchase order numbers, job cost information, and

§     other non-purchase order invoices.

§  Coordinates with the Purchasing Department on any purchase order issues prior to invoicing.

§  Print checks with back-up information; match printed checks to invoice copies.

§  Post payment information and balance to checks.

§  File all pertinent information in individual vendor files.

§  Follow company policies and procedures at all times.

§  Follow proper safety rules and procedures at all times.

§  Perform other duties as assigned.

KNOWLEDGE, SKILLS and ABILITIES:

§  Ability to prioritize and to multi-task in a fast paced environment.

§  Proficient in basic computer programs and accounting software to include: Microsoft Word,

§    Excel, and Windows.

§  Knowledge of accounting principles and practices are required.

§  Strong interpersonal skills with the ability to gather information from various people and sources within the

§  company is required.

§  Ability to be an effective team member and display initiative.

§  Three to five years of experience in general accounting professional environment is required.

§  Minimum high school education or equivalent diploma is required. Degree in accounting preferred.

§  Must be able to meet regular attendance requirements.

§  Basic computer skills required to include MS Word, Windows, Excel, and Date Management.

§  Knowledge of general accounting principles and practices required.

§  Good interpersonal skills with the ability to gather information from various people and sources within the company required.

§  Must be able to work well as a member of a team.

§  One to five years experience in general accounting required.

§  Minimum high school education or equivalent certification required.

§  Must be able to meet regular attendance requirements.

REASONING ABILITY

Ability to solve practical problems relating to accounting practices.

SUPERVISORY REQUIREMENTS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk and hear.  The employee frequently is required to stand, walk, and sit.  The employee must occasionally move and/or lift up to 10 pounds.  Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop environment.  Duties include a typical office setting, including extensive computer work.  The employee is occasionally exposed to a manufacturing environment which includes moving machinery, mobile industrial equipment, overhead cranes, and outdoor temperatures.  The noise level in the shop environment is occasionally very loud.

Note: This job description is intended to be a general guideline of areas of responsibility.  There will be incidental tasks not listed on a job description that arise at various times.  These tasks are assigned to help out the department and company and, as a member of the Astec, Inc. team, each employee is expected to help in these areas.