Careers

FAMILY ENGAGEMENT & REGISTRATION COORDINATOR, URJ CAMP NEWMAN
Location: Hybrid (Preference for Northern California area), expectation to be at Camp Newman (Santa Rosa) throughout summer camp season.
Organization: Union for Reform Judaism
Employment Type: Full Time, Benefits Eligible, Exempt, MNGT    
Department: Camps & Immersives – URJ Camp Newman
Reporting to: Business Manager 
Start Date: January 1, 2026
Salary Range: $70,300 - $72,000 plus competitive benefits package
Level/Salary Grade: Subject Matter Expert (Intermediate) / B
   
THE ROLE
The Union for Reform Judaism (URJ) Camp Newman seeks an organized, detail-oriented, and customer-focused Family Engagement & Registration Coordinator to support the camp’s operational success and long-term growth. The Coordinator is often the first point of contact for parents and guardians, guiding them through registration, forms, travel, scholarships, and related needs. This role ensures smooth and efficient registration processes, maintains accurate administrative systems, and provides exceptional customer service to camp families. Additionally, the Family Engagement & Registration Coordinator oversees key administrative processes for summer staff, faculty, and visitors, including contracts, payroll paperwork, and compliance tracking.

WHAT YOU WILL DO
FAMILY ENGAGEMENT & CAMPER REGISTRATION
•    Serve as the primary contact for families regarding registration, scholarships, and program protection insurance.
•    Guide families through the registration process with warmth, clarity, and attention to detail.
•    Manage the camp registration system (CampMinder), including data entry, enrollment, and reporting in alignment with organizational standards.
•    Monitor enrollment capacity, manage waitlists, collect camper forms, and coordinate related communications.
•    Create and maintain prospective family records in Salesforce.
•    Generate and distribute post-session and end-of-summer reports.
STAFF, FACULTY & VISITOR ADMINISTRATION
•    Develop and manage efficient systems for tracking staff forms, pre-camp trainings, and salaries.
•    Serve as the liaison with URJ HR/Payroll to ensure accurate and timely summer payroll processing.
•    Set up required staff forms and processes in CampMinder.
•    Issue volunteer agreements and required paperwork for summer faculty, visitors, and spouses.
•    Track completion of all required forms and pre-camp trainings.
OPERATIONS & LOGISTICS SUPPORT
•    Coordinate with parents to ensure timely submission of transportation information.
•    Maintain and update spreadsheets tracking late arrivals, interim travel, and early departures.
•    Assist with supervision and task assignment for summer office staff; the ability to spend the summer onsite at camp is preferred.
•    Manage CampMinder access for full-time staff and seasonal medical and communications teams.
•    Oversee the end-of-season Lost and Found process.

WHO YOU ARE
You are an organized, dependable, and service-minded professional who thrives in a fast-paced, mission-driven environment. You take pride in creating order out of complexity and in helping families feel supported and confident throughout their camp experience. You bring strong administrative and communication skills, a collaborative spirit, and a deep commitment to excellence, accuracy, and care in your work. Whether managing details behind the scenes or engaging directly with parents, staff, and faculty, you approach each interaction with warmth, patience, and professionalism.

KEYS TO SUCCESS
•    Exceptional Organizational Skills – You can manage multiple tasks, deadlines, and systems simultaneously, keeping both family and staff processes running smoothly.
•    Strong Communication and Customer Service – You communicate clearly, patiently, and warmly with families, staff, and colleagues, ensuring everyone feels supported and understood.
•    Detail-Oriented and Accurate – You take pride in handling complex administrative work with precision, from registration data to payroll forms and compliance tracking.
•    Technology and Systems Savvy – You are comfortable learning and managing databases and software systems like CampMinder, Salesforce, Excel, One Drive and SharePoint.
•    Collaborative and Professional – You work well with others, adapting to a fast-paced camp environment, maintaining confidentiality, and fostering a positive and respectful experience for families and staff.
•    Passion for Jewish Camping – You bring enthusiasm and a deep appreciation for the mission of Jewish camp, helping to create meaningful experiences for campers, families, and staff.
•    Creative Builder of Inclusive Communities – You actively contribute to welcoming, inclusive, and engaging environments where everyone feels a sense of belonging.

QUALIFICATIONS
•    Familiarity with HR and/or payroll processes.
•    Ability to handle confidential information with discretion and professionalism.
•    Availability to live onsite or spend extended time at camp during the summer season.
•    Prior experience in a camp, school, or nonprofit administrative setting preferred.

ABOUT US
Every team member at the Union for Reform Judaism (URJ) plays an essential role in our mission to create a whole, just, and compassionate world. Our team is creative, thoughtful, and innovative. Each member of the team is empowered to make meaningful contributions to achieving our shared goals. Our diverse team is made up of individuals with different skills and backgrounds and every team member is willing to take risks as well as take action to develop and create big ideas for the future of the Reform Movement. While this position focuses on a particular area of work, every team member is a vital part of our overall success.  

In this role, you will be instrumental in shaping the future of URJ Camp Newman and contributing to a meaningful mission. Join a dedicated team of professionals working to inspire young leaders and foster lifelong engagement in Jewish life. Together, we can make a positive impact and build communities where every individual feels a sense of belonging.

The Union for Reform Judaism (URJ) provides vision and voice to build strong communities that, together, transform the way people connect to Judaism and change the world. We acknowledge that due to racism, ableism, homophobia, and other forms of oppression, that our communities are not whole until everyone experiences a sense of belonging within the Jewish community. As the largest Jewish movement in North America, we stand for a Judaism that is inclusive and reflective of a wide range of identities and accept the responsibility of dismantling oppression both inside and outside of our communities. Through camping, youth experiences, programs, information sharing, and networking opportunities, our over 850 congregations and 14 residential camps create opportunities for our communities to enhance their capacity to build and expand community, engage in meaningful and authentic Jewish life, deepen Jewish learning, energize worship, pursue social justice and develop inspired leadership. Together, our employees and stakeholders, are creating Reform Judaism of today.

APPLICATION PROCESS
Apply online and include a one-page cover letter along with your resume, outlining your skills and experience and how you meet the essential functions and qualifications of the position. We look forward to hearing from you!    
The URJ strives to be a welcoming and inclusive environment that acknowledges diversity as a critical strength. We promote strenuous policies and practices of equal opportunity and diversity, equity, and inclusion. It is our objective to recruit, hire, and retain the most qualified individuals including those of any race, color, religion, gender, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations. The URJ encourages applications from women, people of color, persons with disabilities, individuals who identify as LGBTQIA+, and other often underrepresented groups.