Careers

The Project Manager (Business) is responsible for overseeing and managing the administrative and operational aspects of projects within Congruex. This role is essential for ensuring smooth project execution by handling tasks related to coordination, documentation, financial management, and stakeholder communication. This position typically involves working closely with various teams to ensure projects are completed on time, within budget, and in compliance with required standards.

The key responsibilities and duties of a Business Office Project Manager are:

1. Project Administration and Coordination:

• Documentation Management: Oversee all project-related documents, such as contracts, change orders, project plans, and reports. Ensure that all documents are organized, properly filed, and easily accessible for the project team and stakeholders.
• Schedule Management: Develop and maintain project timelines, tracking milestones, deadlines, and deliverables. Coordinate between different departments to ensure the project stays on track and that all deadlines are met.
• Project Communication: Act as the communication hub for project teams, ensuring all involved parties have access to the information they need. This includes holding regular meetings, providing updates to stakeholders, and ensuring alignment between various teams.

2. Financial Management:

• Budget Management: Work closely with finance teams to ensure the project budget is tracked and managed effectively. This includes overseeing costs for materials, labor, and other resources, and making sure the project remains within financial limits.
• Invoicing and Billing: Ensure timely and accurate invoicing for the project. This involves tracking payments from clients, handling supplier/vendor invoices, and ensuring that financial documentation is in order.
• Cost Forecasting: Forecast future financial needs based on project progress and current expenditures and provide recommendations for adjustments to keep costs within budget.

3. Resource Management:

• Resource Allocation: Coordinate the allocation of resources (e.g., personnel, materials, and equipment) to ensure the project has everything it needs to proceed without delays.
• Vendor and Supplier Coordination: Work with external vendors and suppliers to ensure the timely delivery of materials and services required for the project. Ensure that contracts are followed, and deliveries are on schedule.

4. Risk and Issue Management:

• Risk Identification and Mitigation: Identify potential risks (such as project delays, cost overruns, or resource shortages) and work proactively to mitigate them. This may involve developing contingency plans or negotiating with vendors to resolve challenges.
• Issue Resolution: Address problems that arise during the course of the project, whether related to scheduling, resource shortages, or conflicts between team members. Provide solutions and make decisions that keep the project moving forward.

5. Quality Control and Compliance:

• Ensure Compliance: Make sure the project adheres to industry standards, legal requirements, and organizational policies. This could include safety standards, regulatory compliance, and internal quality assurance practices.
• Quality Monitoring: Work with teams to ensure that the project's work is done to the highest quality standards. Identify areas for improvement and implement corrective actions when necessary.

6. Stakeholder Management and Communication:

• Client Interaction: Act as a point of contact for clients, providing them with regular updates on the project's progress, addressing concerns, and managing expectations.
• Internal Communication: Facilitate communication between internal teams, ensuring that all departments (e.g., engineering, operations, procurement, etc.) are aligned with the project’s goals and timelines.
• Reporting: Prepare and present progress reports to management and stakeholders, providing insights into project performance, financial status, and any risks or issues.

7. Process Improvement:

• Identify Efficiencies: Look for ways to improve project operations, reduce costs, streamline processes, or eliminate bottlenecks. This can include refining workflows, adopting new technologies, or improving communication practices.
• Implement Best Practices: Establish and enforce best practices for managing projects, documentation, and communications. Ensure that these standards are applied consistently across all projects.

8. Project Closeout:

• Project Completion: Once the project is completed, oversee the final closeout process. This includes ensuring all contractual obligations have been met, completing final reports, and obtaining signoffs from stakeholders.
• Post-Project Review: Conduct a post-project evaluation to assess the success of the project, gather feedback, and document lessons learned. This information can be used to improve future projects.

Skills and Qualifications:

• Project Management Skills: Strong organizational and project management skills, including familiarity with project management methodologies (e.g., Agile, Waterfall).
• Budgeting and Financial Acumen: Ability to manage budgets, track expenses, and forecast financial needs.
• Communication Skills: Excellent verbal and written communication skills to interact with clients, stakeholders, and team members.
• Problem-Solving Ability: Ability to identify problems early and work collaboratively with others to find effective solutions.
• Attention to Detail: Precision in managing documents, schedules, budgets, and other project components.
• Leadership and Teamwork: Ability to lead cross-functional teams, delegate tasks, and keep everyone aligned toward common project goals.
• Industry Knowledge: Familiarity with the specific industry (telecom, construction, engineering, etc.) in which the company operates, as this will help in understanding the unique challenges and requirements of the projects.