Position Summary
The Office Administrator is responsible for supporting the day-to-day office operations for a growing Medical Device company by performing a variety of clerical and administrative tasks. You'll be highly adaptable and eager to jump in wherever needed, supporting daily operations and cross-team initiatives to keep the business moving during periods of rapid change.
Essential Duties and Responsibilities
- Highly adaptable and eager to jump in wherever needed, supporting daily operations and cross-team initiatives to keep the business moving during periods of rapid change.
- Provide a welcoming environment to clients by preparing the conference room prior to meetings, welcoming visitors, and notifying appropriate team members of arrival.
- Manage the kitchen break room: Order and stock groceries, manage coffee maker, clean/put away dishes, and manage organization.
- Accept and distribute mail/packages.
- Maintain office supply inventory, completing order requests as needed.
- Support staff projects as needed, preparing PowerPoint decks, organizing data into Excel spreadsheets, and obtaining meeting minutes as needed.
Required Qualifications
- At least 2 years of experience, preferably in an administrative or similar environment wearing multiple hats.
- High School Diploma. Associates degree is preferred.
- Experience with establishing vendor purchase orders and invoicing.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) with strong technical skills.
- Strong communication skills, both written and verbal.
- Detail-oriented with the ability to manage multiple tasks and meet deadlines.
- Ability to work independently and collaboratively in a small team environment.
- Bilingual: English & Spanish is preferred.
About This Opportunity
This is a fantastic opportunity to join a growing Medical Device company where your contributions will be directly valued. You'll work in a collaborative, fast-paced environment where your organizational skills and can-do attitude will help shape our company culture. If you're someone who thrives on variety, enjoys supporting a team, and takes pride in keeping operations running smoothly, this role is perfect for you.
