BUILT TO CONNECT

At Astec, we believe in the power of connection and the importance of building long-lasting relationships with our employees, customers and the communities we call home. With a team more than 4,000 strong, our employees are our #1 advantage. We invest in skills training and provide opportunities for career development to help you grow along with the business. We offer programs that support physical safety, as well as benefits and resources to enhance total health and wellbeing, so you can be your best at work and at home.

Our equipment is used to build the roads and infrastructure that connects us to each other and to the goods and services we use. We are an industry leader known for delivering innovative solutions that create value for our customers. As our industry evolves, we are using new technology and data like never before.

We’re looking for creative problem solvers to build the future with us. Connect with us today and build your career at Astec.

LOCATION:

ABOUT THE POSITION

The Training Center & Events Coordinator is responsible for the scheduling, coordination, and day-to-day operational support of both Training Centers, including shared meeting spaces and the kitchen area. This role ensures that all meetings, training classes, and events are executed smoothly by managing calendars, catering, logistics, vendor coordination, budgeting, and facility upkeep. The position requires strong organizational skills, excellent communication, and a professional presence while supporting a clean, organized, and functional environment at all times.

Deliverables & Responsibilities

Training Center & Meeting Space Coordination

·         Manage scheduling for all meeting and training space within all Training Centers buildings.

·         Maintain and administer the master calendar for all onsite meetings and training events (including large scale, multi-day events).

·         Coordinate closely with meeting hosts/hostesses to confirm requirements, timelines, and logistics.

·         Support meetings and training sessions with general logistics, setup coordination, and follow-up needs.

Catering & Kitchen Operations

·         Schedule catering services for meetings, training classes, and events.

·         Collaborate directly with catering staff and vendors.

·         Create and coordinate menus aligned with meeting and training needs.

·         Maintain kitchen areas in compliance with Health Department inspection requirements.

·         Monitor, oversee, and restock kitchen supplies and related inventory.

·         Coordinate vendor support for upkeep and maintenance of kitchen equipment.

Facilities & Maintenance Support

·         Conduct regular inspections of Training Center and kitchen spaces to ensure cleanliness, safety, and functionality.

·         Submit and track maintenance requests through the maintenance portal, including HVAC, plumbing, electrical, and general repairs.

·         Work with vendors and internal partners to ensure timely completion of maintenance and repairs.

·         Ensure the environment remains neat, clean, organized, and professional at all times.

Administrative & Financial Responsibilities

·         Work within an established budget and assist in developing and presenting budget outlines as needed.

·         Track expenses related to Training Center operations, catering, and supplies.

·         Process invoices and ensure proper documentation and approvals.

·         Monitor and maintain adequate levels of meeting, maintenance, and office supplies necessary to support Training Center operations.

Communication & Professional Representation

·         Serve as a primary point of contact for Training Center scheduling and logistics.

·         Communicate frequently and effectively with internal stakeholders, meeting hosts, vendors, and service providers.

·         Demonstrate excellent interpersonal skills in person, over the phone, and in writing.

·         Maintain a professional attitude and appearance at all times while representing the organization.

Process Improvement & Organizational Support

·         Demonstrate strong organizational and multitasking abilities, including prioritizing urgent requests alongside routine projects.

·         Manage multiple schedules and calendars simultaneously with accuracy and attention to detail.

·         Identify opportunities to improve processes and implement new procedures to increase efficiency and effectiveness.

·         Provide administrative support related to Training Center operations as needed.

To be successful in this role, your experience and competencies are:

·         Administrative or operations support background preferred.

·         Strong organizational skills with the ability to manage multiple schedules and priorities.

·         Excellent written, verbal, and interpersonal communication skills.

·         Professional demeanor with a customer-service-oriented mindset.

·         Proven problem-solving abilities.

·         Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Teams).

·         Ability to work within budget constraints and manage expense tracking.

·         Ability to lift up to 50 lbs

·         Ability to work independently while collaborating effectively with internal teams and external vendors.

Supervisor and Leadership Expectations

·         Does this role have supervisory or managerial responsibilities? No

·         Does this role have budgetary or program management responsibilities? (must state if manager and above title with no direct reports). No

Our Culture and Values

Employees that become part of Astec embody the values below throughout their work.

·         Continuous devotion to meeting the needs of our customers

·         Honesty and integrity in all aspects of business

·         Respect for all individuals

·         Preserving entrepreneurial spirit and innovation

·         Safety, quality and productivity as means to ensure success

Travel Requirements: This role is based onsite in Chattanooga, Tennessee. Any travel would be limited to the greater Chattanooga area. Regional or international travel would be exceptional.

NOTE: This position responsible for certain internal control responsibilities.  These internal control responsibilities are verbally communicated to the incumbent and periodic feedback is provided as it relates to the performance of these internal control responsibilities.

WORK ENVIRONMENT

Office

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment.  Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.