Accounts Payable & Payroll Specialist

Role Summary

The Accounts Payable & Payroll Specialist supports hospital financial operations through the accurate processing of vendor payments and employee payroll. This role ensures employees and vendors are paid correctly and on time while maintaining compliance with healthcare regulations, union agreements, and federal and state labor laws. The position plays a key role in maintaining financial accuracy and operational efficiency in a fast-paced hospital environment.

What You’ll Do

• Process and review vendor invoices for hospital supplies, pharmaceuticals, and contracted services.
• Ensure proper approvals, coding, and timely payment through ACH, check, or credit card.
• Maintain accurate accounts payable records and reconcile vendor statements.
• Investigate and resolve invoice discrepancies while supporting audit readiness.
• Collect and process employee timesheets for biweekly payroll, including union and non-union staff.
• Verify payroll entries including hours worked, overtime, PTO, shift differentials, retroactive pay, deductions, and bonuses.
• Coordinate payroll updates with Human Resources for new hires, terminations, pay rate changes, and leave of absence activity.
• Ensure compliance with federal, state, and local labor laws as well as union agreements and hospital policies.
• Support month-end and year-end close processes including payroll liabilities and reporting requirements.
• Respond to employee and vendor inquiries related to payroll, invoices, deductions, and timesheets.
• Assist in preparing financial and payroll reports for leadership, audits, and regulatory agencies.

Required Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred

Experience

• 2–3 years of experience in accounts payable, payroll, or a combined finance role
• Healthcare finance experience preferred

Knowledge, Skills, and Abilities

• Strong understanding of GAAP accounting principles
• Knowledge of payroll laws and wage and hour compliance requirements
• Experience with ERP or payroll systems (Workday, ADP, Lawson, PeopleSoft, UKG, or similar)
• Advanced Microsoft Excel skills
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to maintain strict confidentiality
• Strong written and verbal communication skills

About Howard University Hospital

Howard University Hospital is a nationally recognized academic medical center located in Washington, DC. As the nation’s only teaching hospital located on the campus of a historically Black university, HUH plays a vital role in delivering high-quality patient care while training the next generation of healthcare professionals. Our mission is to advance health equity and provide exceptional care to the communities we serve.

What We Offer

• Competitive compensation aligned with healthcare market benchmarks
• Comprehensive health, dental, and vision benefits
• Retirement savings programs
• Paid time off and holidays
• Opportunities for professional development and growth
• A mission-driven environment dedicated to patient care and community impact

Pay + Schedule

Salary Range: $55,000 – $70,000 annually
Department: Finance Services – Accounts Payable
Reports To: Assistant Controller / Controller
Location: Howard University Hospital – Washington, DC
Status: Full-Time | Non-Union

Compliance Statements

Howard University Hospital promotes a Just Culture, encouraging accountability, learning, and system improvement to enhance patient safety and operational excellence.

Howard University Hospital is an Equal Opportunity Employer and is committed to building a diverse workforce and inclusive workplace.