Office Administrator – AP/AR Support
Location: Aston, PA
Pay: $22-$28/hr (based on experience)
Schedule: Monday–Friday | Full-Time
Type: Temp-to-Hire

We are seeking a highly organized and detail-oriented Office Administrator to support daily accounting and administrative operations for a busy industrial/truck equipment company. This position is ideal for someone who thrives in a fast-paced office environment and has experience with Accounts Payable, Accounts Receivable, invoicing, and administrative coordination.

Responsibilities:

• Process and review sales invoices and delivery paperwork

• Enter and maintain Accounts Payable and Accounts Receivable invoices

• Follow up on outstanding customer invoices and payment statuses

• Process weekly cash slips and daily credit card batches

• Verify invoice accuracy and match payments to invoices

• Request updated W9 forms from vendors as needed

• Reconcile monthly AP statements and request missing invoices

• Prepare and send monthly customer statements

• Maintain records for vehicle/truck stickers and related documentation

• Schedule safety committee meetings and distribute meeting minutes

• Order office supplies and support general office operations

• Assist with data entry, filing, and additional administrative projects as assigned

Qualifications:

• Previous office administration, AP/AR, or bookkeeping experience preferred

• Strong attention to detail and organizational skills

• Comfortable handling invoices, payment tracking, and documentation

• Proficiency with Microsoft Office, especially Excel and Outlook

• Ability to multitask and prioritize in a busy office environment

• Professional communication and follow-up skills

Why Apply?

• Stable full-time opportunity with potential for permanent hire

• Family-oriented and team-focused environment

• Opportunity to work independently while supporting multiple departments

• Competitive pay based on experience

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected characteristic under applicable law.

IND123