Become a Key Player as a Front Desk Coordinator

You will be the first point of contact for employees, candidates, and visitors, ensuring a welcoming and professional experience while supporting office operations and employee events. In this 6-month, full-time, on-site role you will partner with HR/recruiting and office teams to coordinate logistics and execution daily in Mountain View, CA.

Here's How You'll Make an Impact on the Team

• Welcome visitors, candidates, and employees with a warm, polished, and professional presence.
• Manage incoming calls, deliveries, mail, and general front desk inquiries.
• Maintain an organized, professional reception area and common spaces.
• Research venues, vendors, restaurants, and activities for offsites and company events; compare options and provide clear recommendations.
• Coordinate end-to-end event logistics including bookings, catering, transportation, supplies, and day-of execution.
• Manage office supplies, snacks, pantry items, lunch orders, and meeting room setups.
• Assist with candidate interview scheduling, new-hire onboarding logistics, and People-team initiatives.
• Coordinate with vendors and take ownership of logistics and execution for office initiatives.

Here's What You'll Need to Be Successful in This Role

• Experience in front desk, office coordination, workplace experience, hospitality, administrative support, or event planning.
• Outgoing, personable, and comfortable interacting with people throughout the day; polished and professional demeanor.
• Strong organizational, research, and follow-through skills with the ability to prioritize in a fast-paced environment.
• Proactive, detail-oriented, and able to take ownership of projects from research through execution.
• Availability for a 6-month, full-time contract, Monday–Friday on-site in Mountain View, CA.

Here's What Else Might Help You Out

• Experience supporting a fast-paced technology or startup environment.
• Professional fluency in Mandarin Chinese.

Ready to Make Your Mark?

This role may fill quickly. Submit your resume to be considered.

Apply with Pioneers here