Technology Projects Contracts Intern

Location: San Jose, California 95131

Anticipated Duration: May/June 1 - August 2026 (Flexible based on intern's availability and schedule)

Anticipated Hours: Part-Time up to 29 hours per week (Flexible based on intern's availability and schedule)

Work Arrangement: On-Site/Hybrid

Company Overview

NextFlex is America's Hybrid Electronics Manufacturing Innovation Institute—and the place where breakthrough electronics move from idea to impact.

As a national innovation institute backed by both industry leaders and the U.S. Government, we bring together the people, partners, and capabilities needed to push the boundaries of how electronics are designed, manufactured, and scaled. Our mission is clear: accelerate technologies that make electronics smarter, lighter, additively manufactured, and ready for the real world. From healthcare wearables and advanced communications to aerospace, automotive, industrial systems, and agriculture, NextFlex helps transform emerging technologies into solutions that strengthen American competitiveness and unlock new possibilities across industries.

Innovation doesn't mean just technology—it requires talent. That's why NextFlex's Education and Workforce Development team helps shape the next generation of the U.S. advanced manufacturing workforce, supporting learners from K–12 students through experienced professionals seeking to upskill, retrain, and lead in the future of U.S. manufacturing.

At NextFlex, you'll join a collaborative team driven by mission, momentum, and measurable results. We offer competitive compensation, excellent benefits, and a work environment where you can grow your career while helping build what's next.

Position Summary

In this position, the Technology Projects Contracts Intern will be exposed to hybrid electronics technology projects from the perspective of contracting and project management. The intern will have the opportunity to learn the basics of government contracting and mitigating risk for the company.

Essential Job Functions and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The essential functions include, but are not limited to the following:

Learn and maintain Smartsheet database.
Update and maintain:
- Contracts/Agreements Matrix
- NDA Dashboard Matrix
- Projects Dashboard Matrix
- Project Deliverables
- Subrecipient Invoice tracking
- Property Reports matrix
- Patent Invention Reporting
Assist in organizing and managing project data within Smartsheet to streamline project tracking between various spreadsheets and dashboards within the platform.
Support internal projects closeout paperwork by tracking, collecting, and filing all necessary documentation.
Help maintain and organize contract's physical files and digital files on NextFlex's cloud-based filing platform.
Support outreach efforts and administration of subrecipient annual property reports. Assist with coordinating and maintaining loaned and government property records. Participate in the completion of subrecipients paperwork related to project extension, agreement modifications, and project closeout.
Contribute to the development, testing, and documentation of Technology Contract policies and procedures to promote best practices and process consistency.
Prepare and organize paperwork for NextFlex's publication approval process to ensure timely submissions.
Support other activities as needed.

Minimum Qualifications (Knowledge, Skills, and Abilities)

High School Diploma.
Basic understanding of Microsoft Office.

Preferred Qualifications (Knowledge, Skills, and Abilities)

College student interested in contracts or legal work.
Administrative, project management and financial experience is a plus.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

In person work environment, potential for some telework. On-site office work will be conducted using general office equipment, includes substantial sitting and is performed primarily in a typical indoor office setting with cubicles, offices, and conference rooms. Low to moderate noise and interruptions typical of an office setting, such as peer conversations, computers, printers, and phones.

Work Authorization / Requirements

To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR), you must be one of the following: a U.S. citizen, a lawful permanent resident of the U.S., a protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Note: This position is not eligible for visa sponsorship.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer / Veterans / Disabled

NextFlex is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status of protected veteran, or any other protected category under applicable federal, state, and local laws.