Philippines (Remote)

Full-Time – 40 hrs/week

MultiTracks.com is seeking an experienced Administrative Assistant to provide high-level support to our Legal Counsel and General Manager. The ideal candidate is highly adaptable, thrives on problem-solving, and approaches new situations, environments, and challenges with confidence and enthusiasm. This role is based in the Philippines and will provide cross-functional support to team members located in the United States and Australia.

MultiTracks.com is a growing technology company that creates tools for worship teams worldwide, putting the needs of the church at the heart of its brand. We are driven to consistently enhance the customer experience by innovating beyond convention and delivering an unmatched product. We hear every day from the customers we serve about how we save them time for what really matters. That is our mission, and our team is truly rallied around it. When the mission is clear and the team is unified, it’s an exciting place to be. If this motivates you, then you might be a great candidate for joining the team at MultiTracks.com.  

Who You Are:

·      Highly organized with exceptional attention to detail

·      Clear, professional communicator with excellent written and spoken English

·      Proactive and dependable, with strong follow-through

·      Adaptable and comfortable supporting leaders across multiple time zones

·      Discreet and trustworthy, especially when handling confidential and sensitive information

·      Calm and solutions-oriented in a fast-paced, dynamic environment

·      Strong at prioritizing tasks and managing competing deadlines

·      Resourceful and able to anticipate needs before they arise

·      Tech-savvy and eager to learn new tools and systems

·      Self-motivated and able to work independently while collaborating effectively with others

·      Professional, polished, and confident when interacting with senior leaders

What You’ll Do:

·      Provide high-level administrative, operational, and project support to the Legal Counsel and General Manager

·      Manage complex calendars and scheduling across multiple time zones (U.S. and Australia)

·      Coordinate domestic and international travel, including flights, accommodations, and detailed itineraries

·      Prepare documents, track action items, follow up on requests, and assist with reporting as needed

·      Serve as a point of communication between executives and internal and external stakeholders

·      Handle sensitive and confidential information with discretion and professionalism, particularly in support of Legal Counsel

·      Support legal and administrative tasks as needed, based on the Legal Counsel’s requirements

·      Monitor deadlines, prioritize requests, and help ensure leaders’ time is used efficiently

·      Adapt to changing priorities, shifting schedules, and evolving business needs with flexibility

·      Work collaboratively across teams to support smooth operations and successful outcomes

Requirements:

·      Proven experience providing administrative or executive support to senior leaders

·      Strong written and verbal English communication skills

·      Demonstrated experience managing calendars and travel across multiple time zones

·      High level of discretion and judgment when handling confidential information

·      Experience with document preparation, coordination, and follow-up

·      Strong organizational skills with the ability to manage multiple priorities simultaneously

·      Comfort working overlapping hours with U.S. (CST/CDT) and Australian time zones, including early mornings or evening hours, or a split-shift arrangement as needed

·      Proficiency with common productivity tools (Microsoft Office, Google Workspace, or similar)

·      Ability to work independently and proactively in a remote environment

Time Zone Requirements:

Comfortable working overlapping hours with:

·      Nashville (CST/UTC-6 or CDT/UTC-5)

·      Australia (likely AEST/UTC+10 or AEDT/UTC+11 depending on location)

Example: Work hours that bridge 06:00–10:00 CST (for Nashville overlap) and 20:00–23:00 AEST (for Australia), OR a split shift arrangement.

Bonus but not required: 

·      Prior experience supporting legal counsel or working in a legal or compliance-adjacent environment

·      Familiarity with basic legal or administrative fundamentals

·      Experience supporting globally distributed or international teams

·      Experience working with senior executives in a fast-paced organization

Why MultiTracks.com? Our culture sets us apart. We’re not just saying that. Take it from our team:

“What we do every day matters to people all over the world, I love the Team environment here, the collaboration, the fun we have together.” 

-Marc, Senior UI/UX Designer

“Culture makes a great work environment. It is great working with genuine people who all have a passion for the vision of the company. Exceptionally rare.” 

-Kenny, Software Development Manager

“I love the potential. With MultiTracks being a growing company, there is potential to grow into roles that fit you as a person. MultiTracks.com cares about the development of each employee and is incredible at maximizing people within the company to fit. MultiTracks.com is always looking out for ways to win for both the employees and the company.”   

-Trevor, Sales & Support Specialist

“I love that I get to be creative and that our work is meaningful!”

-Monica, Partner Relations & Marketing Coordinator

If this position sounds like it might be a fit, reach out to us and apply today!