Search Jobs

The Opportunity

A global pharmaceutical company seeks an Administrative Coordinator for a long-term, temporary basis for at least twelve months, possibly longer in Exton, PA. The schedule is Monday - Friday, 6:30 a.m. - 3:30 p.m. The hourly rate is $20-$25, plus benefits.

Primary Duties

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities and will also provide back-up support for the Executive Assistant.  Additional duties include the following: 

• Calendar management and coordination of meetings
• Coordinate domestic as well as international travel arrangements for the department
• Process invoices and prepare expense reports
• Assist with ad hoc projects under general guidance from the manager
• Provide support to other members of the department as needed
• Interact with staff at all levels in a fast-paced environment
• Receives and greets visitors. 
• Ensure the vendors complete the safety and GMP training when needed and maintain the records.
• Answer incoming calls and route accordingly; maintain updated phone list with changes.
• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements

• 3 to 5 years of administrative experience
• Proficiency in MS Office Suite
• Strong customer service skills
• Must be a self starter with the ability to multi-task

Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without  discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.