Hueman Private Investment Talent Solutions

BBM Academy has partnered with Hueman to find a Part-Time Payroll Administrator for their Payroll Department. This is a remote-based position, however candidates must be in the Eastern Time Zone. 
 
The Payroll Administrator manages all payroll operations for the early childhood education organization, ensuring timely, accurate, and compliant processing of wages, deductions, and benefits for a diverse workforce. This role requires a blend of technical accuracy, confidentiality, and a service-oriented approach, supporting both staff satisfaction and regulatory compliance in a sensitive, child-focused environment.​
 
Big Blue Marble Academy (BBM Academy,) is an exclusive childcare company that focuses on unique curriculum to promote global learning for the next generation. Their curriculum encompasses immersion, as well as science, technology, engineering and mathematics (STEAM) education, providing early care, preschool, and afterschool care in childcare facilities across the East Coast.
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Job Responsibilities: 

• Payroll Processing & Administration

  • Collect, verify, and process bi-weekly or monthly payroll for teaching, administrative, part-time, and seasonal staff, including new hires and terminations.​

  • Review and reconcile electronic timekeeping systems and timesheets; address discrepancies with supervisors and employees.

  • Calculate and process base pay, overtime, stipends, bonuses, garnishments, tax withholdings, and all applicable payroll deductions.

  • Maintain and update payroll records for changes in employment, salaries, benefits, and taxes.

  
  

  Compliance & Reporting

  • Ensure compliance with federal, state, and local payroll, wage, tax, and labor laws (including FLSA, FMLA, ACA, and state-specific leave and reporting requirements).​

  • Support internal and external audits, preparing payroll reports and responding to information requests.

  • Manage annual and quarterly payroll processes, including year-end account reconciliation and reporting.

  • Create ad hoc reports as needed to support Operations.

  
  

  Benefits & Data Management

  • Coordinate with HR to administer employee benefit deductions (health, vision, retirement, childcare tuition waivers, etc.) and ensure data accuracy in HRIS and payroll systems.​

  • Process and maintain records for employee benefits, paid leave, sick time, FMLA, and wage garnishments.

  • Process timely and accurate childcare deductions for staff in accordance with with BBMA handbook.

  • Ensure confidential handling and secure storage of sensitive payroll and employee data.

  
  

  Employee Service & Communication

  • Respond to employee inquiries regarding payslips, deductions, taxes, direct deposit, paid leave balances, and related payroll issues.​

  • Provide orientation and ongoing support to new and existing employees about payroll processes and self-service platforms.

  • Partner with business office, HR, and program administrators to resolve payroll questions and ensure service excellence.

  
  

  Process Improvement & System Maintenance

  • Participate in payroll system upgrades, improvement initiatives, and best-practice reviews.

  • Collaborate with vendors and software providers to troubleshoot, update, and optimize payroll/HRIS systems.

  • Analyze payroll processes for efficiency gains and recommend improvements for data integrity and timeliness. 

Job Requirements:

• Education & Experience

  • High school diploma or GED required; associate's or bachelor’s degree (finance, HR, accounting, or business) preferred.​

  • 2+ years’ experience in payroll processing or administration, preferably in education, nonprofit, or hourly/part-time workforce settings.

  • Proficiency in payroll software (ADP, Paychex, QuickBooks Payroll, Paycom, or equivalent), as well as strong Excel/Google Sheets skills.

  
  

  Skills & Competencies

  • In-depth knowledge of payroll processes, tax filings, and multi-state wage/labor law compliance.

  • Meticulous attention to detail, organizational and time-management skills.

  • High level of integrity, discretion, and commitment to employee data confidentiality.

  • Excellent written and verbal communication skills, with a solutions-oriented, customer-centric attitude.

  • Ability to adapt to changes in regulations and organizational structure.

  • Reliable, proactive, and adaptable to the needs of a dynamic and mission-driven organization.

  • Approachable, with a commitment to service and strong interpersonal skills, especially in support of education professionals.

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BBM Academy is a growing company comprised of self-starters, great communicators, and individuals with a passion for making a difference in children’s lives. BBM Academy is committed to providing a work community where everyone feels empowered to reach their career goals.

 
Hueman is proud to partner with BBM Academy as the exclusive recruitment partner for this role. If you are interested in learning more about a career with BBM Academy  as a Payroll Administrator, apply today!