Careers

The Office Management/Staff Officer candidate will provide general or specialized administrative support to various offices and programs.  
Team member will independently perform a wide range of functions and tasks, which require vision, leadership and proficiency in developing, explaining and supporting policy implementation.  

Duties Include:

• Create, maintain and provide information management support for the CIO-T Suspense Coordinators.
• Communicate with CIO-T Groups and Offices and SMEs as it relates to the status of assigned tasks.
• Respond to emails requesting the status of a task promptly at the request of the Government and provide assistance on the proper procedures when responding to Directorate and Front Office staff packages. 
• Review all responses for content, spelling, grammar and format. 
• Ensure timely completion of actions and will collaborate with other Directorate Lead Suspense Coordinators to resolve task(s) related issues or to negotiate task due dates.
• Support and attend the Customer Secretariat Office Directorate Suspense Coordinators' Meetings and disseminate pertinent information or policy and procedures obtained from these meetings to CIO-T Groups and Offices promptly at the request of the Government. 
• Brief the CIO-T Front Office and/or the GPOC of new tasks received promptly at the request of the Government status of all current tasks. 
• Support the weekly Suspense Coordinator and Suspense Manager meetings and daily tasker team tag up.
• Keep abreast of new policies, procedures, directives, policy letters, and developments and distributed this information promptly at the request of the Government  to CIO-T Offices, Groups, and Subject Matter Experts (SMEs). 
• Improve and/or document processes, create Standard Operating Procedure’s and checklists.
• Serve as a primary suspense coordinator for all CIO-T, and CIO-TS tasking to include those from external agencies, internal offices, and staff packages.
• Assemble and process Staff Summary Packages for CIO-T and CIO-TS Divisions.
• Perform outreach with suspense coordinators and managers throughout CIO-T.
• Maintain Tasker group mailbox
• Support CIOT-TS Office Chief of Staff and Division Chiefs as it pertains to other office management duties.
• Serve as a primary suspense coordinator for all CIO-T, and CIO-TS and subordinate office taskings to include those from external agencies, internal offices, and staff packages.
• Assemble and process Staff Summary Packages for CIO-T, and CIO-TS and subordinate offices.
• Assist with Office Staff meetings and provide administrative and coordination support to the forum; take notes and electronically record actions from key personnel as needed.
• Assist in the preparation of routine and specific topic briefings and reports; prepare and distribute briefing report and read-ahead material.
• Routinely review floor plans, coordinate office moves and obtain appropriate Customer authorization for office construction, equipment or personnel moves; update seating charts and prepare cublicle names signs for incoming personnel.
• Develop and maintain a comprehensive understanding of Customer's office management policies, procedures, records management, and guidelines.
• Perform administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting, and retrieving electronic data.